This article is designed to assist District Administrators, IT/Tech Administrators, Principals, and/or rostering experts with making informed rostering decisions for your school or district as you work through our Onboarding Guide.
Choosing the best rostering method for your school or district-wide adoption depends on the following considerations:
- How will you share rostering data with Summit K12?
- Are the students/teachers of your order in scheduled classes in your Student Information System (SIS)?
- If interested in automated rostering, what are the filtering limitations of your chosen rostering method? Refer to our OneRoster Integration Admin Guide to view the technical requirements for both automated rostering options.
Choose one of the sections below to learn more about our rostering options:
Automated Rostering - Account Provisioning
Automated Rostering - Full Roster
Manual Rostering
Choosing the Best Rostering Method
Logging in to Summit K12
Next Steps
Automated Rostering - Account Provisioning
This method should be used for Summit K12 orders where:
- A roster integration or Secure File Transfer Protocol (SFTP) export will be set up by your district’s IT/Tech Dept to share data with Summit K12 nightly and
- The students and teachers of the order are not in scheduled classes together or
- Your district’s IT/Tech Dept cannot filter the data for the specialized cohort of users or
- Your SIS data does not meet the technical requirements outlined in our OneRoster Integration Admin Guide
Under account provisioning, use SFTP or a roster integration with ClassLink Roster Server or Clever Secure Sync to share user and org data to create accounts. Teachers would then use built-in tools to manage enrollment throughout the school year.
Automated Rostering - Full Roster
This method should be used for Summit K12 orders where:
- A roster integration or Secure File Transfer Protocol (SFTP) export will be set up by your district’s IT/Tech Dept to share data with Summit K12 nightly and
- The students and teachers of the order are in scheduled classes together and
- Your district’s IT/Tech Dept can filter the data for the specialized cohort of users and
- Your SIS data meets the technical requirements outlined in our OneRoster Integration Admin Guide
With full roster, use SFTP or a roster integration with ClassLink Roster Server or Clever Secure Sync to share user, org, course, class, and enrollment data. Summit K12 would use your roster data to automatically manage enrollment throughout the school year.
Manual Rostering
This method should be used for Summit K12 orders where:
- A roster integration or Secure File Transfer Protocol (SFTP) export cannot be set up by your district’s IT/Tech Dept or
- The size of the order would allow for easy management by the district using built-in tools to update rosters as needed throughout the school year
This would be a one-time bulk upload of roster data shared via template spreadsheets.
Choosing the Best Rostering Method
What can you expect with each rostering method? View the table below to learn more:
| Automated Rostering | Manual Rostering | ||
| Account Provisioning |
Full Roster |
||
| Initial Rostering | Set up your connection to share the students related to your order. |
Set up your connection to share the students, teachers, courses, classes, and enrollments related to your order. |
Fill out the provided template spreadsheets with your student, teacher, and admin information. |
| How are Summit K12 classes created? | Summit K12 Support will create teachers’ classes using the data shared in the spreadsheet template. |
The roster API integration or SFTP export will pass class SIS data directly to Summit K12 to create teachers’ classes. |
Summit K12 Support will create teachers’ classes using the data shared in the spreadsheet template. |
| How are students enrolled in a Summit K12 class? | Individual teachers will enroll students into their classes and remove students as needed. | The roster API integration or SFTP export will pass student enrollment data from your SIS to Summit K12 to enroll and unenroll students in teachers’ classes through a nightly sync. | Individual teachers will enroll students into their classes and remove students as needed. |
| How are administrators granted access to Summit K12? | Include Administrators in the same spreadsheet template used to set up teachers. |
Include Administrators in your User data to create their accounts. Contact Summit K12 Support to update their account with the appropriate admin permissions. |
Include Administrators in the same spreadsheet template used to set up teachers. |
|
How are new users added to Summit K12? |
New students will be uploaded after the nightly sync once they have been added to the data. |
New users will be uploaded after the nightly sync once they have been added to the data. |
Submit new template spreadsheets for Summit K12 Support to manually add. |
|
Alternatively, users can utilize the Create New User tool if it’s enabled for the district. |
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Logging in to Summit K12
Users can log in via Single Sign-On (SSO) through ClassLink, Clever, or Google Authentication if the district utilizes them.
Otherwise, users can log in manually at our website: https://lms.summitk12.com/
Passwords for manual login will be provided by the Summit K12 Support team.
Using an iPad? Check out our iPad User Guide for login instructions specific to iPad users.
Next Steps
Meet with Summit K12 Support over a scheduled tech call to review your order and make an informed rostering decision together!
tags: get set up, new customer, new account, rollover, implementation, onboarding, roster, access